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Accounting Administrative Assistant

Posted on Feb 14, 2019 by Initiative Foundation

Little Falls, MN 56345
Admin & Secretarial
13 Feb 2019
Annual Salary
Full-Time
Pay Range: Starting at $40,000 annually, DOQ Status: Full-time, Non-Exempt Reports To: COO/CFO/Treasurer Direct Reports: None Teams: Staff, Finance and Operations, Business Finance, CIA (Administrative) Position Summary: The purpose of this position is to provide support for accounting and business lending functions within the organization. This includes general administrative support, accounting support and loan portfolio administration. A strong commitment to the vision, mission and values of the Foundation is essential as we work together to serve the communities of central Minnesota. Responsibilities: Accounting (30%): Responsible for ensuring daily loan payments are posted and the file export is produced for general ledger journal upload. Completes the loan reconciliation each month. Tracks and coordinates assigned funder reports. Prepares monthly Business Finance Report Card and non-performing loans report. Prepares the quarterly loan loss reserve/risk rating, and semi-annual loan guaranty loss reserve reports. Responsible for timely updates to lending contacts in NetSuite system Prepares 1098 letters and past due notices. Assists with annual audit requirements and schedules. Serves as primary backup to Accounting Assistant role. Loan Administration (30%): Works closely with the Business Finance Manager to support the business lending function. Serves as system administrator for the Portfol loan database and is responsible for entering and updating new loan/investment details. Responsible for file set-up and maintenance as well as the tracking of incoming loan/investment requests and correspondence with clients, banks and funders. Monitors lending documentation (i.e. UCC filings, mortgage recording, certificates of insurance, financial reports, etc.). Assists with drafting commitment letters (to applicant and participating lenders/organizations), requests approval from appropriate funding agency, submits check requests, schedules loan closings as needed with borrower, and conducts post-closing due diligence. Initiates loss mitigation and recovery efforts regarding delinquent or charged-off accounts in accordance with organizational and legal guidelines, including collections of late fees, charged-off loans and the follow-up of delinquencies. Submits monthly SBA and participation payments. Schedules loan recipient site visits and tracks on file comments.Committee and Executive Support (30%): Provides executive support to COO/CFO/Treasurer. Provides direct support to the Business Finance Committee. Compiles meeting agendas, materials and minutes. Coordinates meeting logistics.General Office Duties/Support (10%): Completes other duties as assigned by the COO/CFO/Treasurer, President or members of the Leadership Team. Maintains a working knowledge of office systems and processes. Serves as back-up to other administrative staff and provides assistance as needed. Serves as back-up for the following core function: board mailings and accounts payable. Knowledge, Skills and Abilities: Position requires advanced knowledge of MS Office products, data base administration and navigation; strong aptitude for working with numbers; strong communications, writing and reporting skills; office practices, procedures and time management abilities; refined critical thinking and problem solving skills; customer service skills; ability to work both independently and in a team environment; and ability to maintain a positive attitude and high level of accuracy and attention to detail in a fast paced, professional environment. Experience with business lending and accounting preferred. Minimum Requirements: Position requires two years' post-secondary education and three years' experience in accounting, lending or banking and administrative support, or equivalent combination. Position requires a valid driver's license and insurance coverage or access to reliable transportation. Category: Administrative , Keywords: Administrative Assistant

Reference: 646339899