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Administration Assistant, Associate 1

Posted on Mar 15, 2019 by State Street UK

Kraków, Kraków Poland
Accountancy
13 Mar 2019
Annual Salary
Full-Time
Requirements:
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Provide established admin support such as dairy management , call set up and agendas for the dedicated MD team within the company
  • Support clients visits by organizing logistics and agendas in line with the expectations
  • Submit and reconcile expense reports for the MD team
  • Update and maintain office policies and procedures
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Contribute to team effort by accomplishing related results as needed
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Liaise with internal staff at all levels
  • Manage Departmental process like stationer, business card
  • Providing coverage for other Assistants during holiday period

Minimum Job Specification
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Fluent in English in speaking, writing and reading
  • Confident character with a positive attitude
  • Ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Key Competencies :
  • Strong communication, interpersonal and influencing skills, with an ability to self-manage and self-motivate as required.
  • Confidentiality
  • Ability to be one step ahead
  • Information gathering and information monitoring skills
  • Strong time management skills in line with the high paced environment
  • Ability to think outside the box
  • Problem analysis and problem solving skills
  • Judgment and independent decision-making ability
  • Initiative
  • Attention to details and accuracy
  • Flexibility

Reference: 671251863