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Personal Assistant, Associate 2

Posted on Mar 15, 2019 by State Street UK

Kraków, Kraków Poland
13 Mar 2019
Annual Salary
Provide administration support to the COO at State Street Krakow.
Primary Job Role and Responsibilities:

  • Daily executive diary management for the COO in line with the priorities and office location
  • Full focus on the COO's schedule, meetings, logistics and agenda for the day
  • Maintaining a clear and organized day plan
  • Setting up a high volume of meetings and 1:1's, both within Poland locations as well as other State Street locations, resolving conflicts and rescheduling when applicable
  • Maintaining the meeting schedule based on the COO's requirements
  • Arranging meetings rooms, setting up Video Conferences on behalf of the COO
  • Assisting with the preparation of meeting materials
  • Booking and arranging travels, transport and accommodation
  • Preparing the agenda's and itineraries for the COO in advance of the business travels
  • Full ownership of the expense reimbursement for COO
  • Liaise with internal staff at all levels
  • Interact with other State Street administrative assistants and Administration Team Leader

Minimum Job Specification
  • Engaging personality with an appreciation of cultural and human diversity
  • Self- starter
  • Fluent in English in speaking, writing and reading
  • Experience in similar role is a must
  • Confident character with a positive attitude
  • Ability to work under pressure with appropriate supervision
  • Strong ability of multitasking, prioritizing and reprioritizing tasks
  • Experience of project management as well as strong presentational skills. Power Point, Excel and Word Skills required

Key Competencies:
  • Strong communication, interpersonal and influencing skills, with an ability to self-manage and self-motivate as required.
  • Confidentiality
  • Ability to be one step ahead
  • Information gathering and information monitoring skills
  • Strong time management skills in line with the high paced environment
  • Ability to think outside the box
  • Problem analysis and problem solving skills
  • Judgment and independent decision-making ability
  • Initiative
  • Attention to details and accuracy

Reference: 671251865