Executive Assistant / Office Manager (w/m/d)

Posted on Apr 17, 2019 by zenloop

Berlin, Berlin Germany
Admin & Secretarial
Immediate Start
Annual Salary

"Success happens when your customer experiences a truly unique journey." We at zenloop are more than just a Berlin made Start Up. Experiencing our first initial success story with Flaconi, an online perfumery with over thousands of divers beauty products, made us come up with a new approach. How do you drive greatest customer relationships? Simple answer: Ask your customers and act based on every single feedback! By using the Net Promoter System (NPS) method, we help our customers to improve their product, service and relationship to end-consumers. Focus on our product is our lifeline and DNA of zenloop.

Assistant to MD / Executive Assistant

Estimated hours per week: 30

  • Provides high-level executive and administrative support
  • Organization of travel and preparation of external meetings & conferences
  • Managing information flow in a timely and accurate manner
  • Managing executives' calendars and set up meetings
  • Support MDs with multiple projects for business development
  • Organize, secure, and maintain all files and records

Office Management

Estimated hours per week: 10

  • Full responsibility for all office related tasks from finding adequate high-end office space, creation of furniture concepts to making office operative
  • Budget & Cost control
  • Point person for maintenance, supplies, bills and errands
  • Manage relationships with vendors, service providers and landlord
  • Monitor and maintain office supplies inventory
  • Maintains office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring day to day functions

Our Offer

  • Challenging and varied tasks in a dynamic environment
  • Chance to individually grow in a fast growing environment with expert founders and management team
  • Regularly trainings to increase constantly your knowledge
  • Competitive salary
  • Half yearly company offsites, regularly team events and team lunches
  • High end equipment and a office in the heart of Berlin

Your profile

  • Strong organizational, analytical, research skills
  • Great attention to detail and highly organized
  • Proficient in google Business Suite or MS Office
  • Willingness to handle multiple priorities and willingness to take on new assignment, open to suggestions and finding best-approach
  • Ability to work as part of a team and independently and with people at all levels
  • Self-starter in a fast-paced environment
  • Resourceful and hands-on mentality
  • Conversational german and C1 Level in english

Reference: 694602831

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