Improvement Project Co-ordinator
Posted on Jul 11, 2019 by CV-Library
Coordinate the company wide simplification and adoption of the Business Management System of company .
The company is a growing FTSE250 international oil and gas company engaged in all stages of the exploration and production cycle.
During the last couple of years, the company has put in place a comprehensive BMS - comprised of policies, standards and procedures - to organise and control the business activities of the company. A recent company review has established that while the BMS is comprehensive, it does not yet fully shape the operating rhythm of the Company. In particular, the volume of documentation is too high. Consequently the objective of the project is to simplify and drive the adoption of the BMS across the company. The improved BMS will underpin the future growth by:
• Creating simpler and more consistent ways of working;
• Enabling best practices to be transferred more effectively;
• Helping enter new areas, integrate acquired assets and absorb new staff as the company grows;
• Meeting regulatory and other stakeholder expectations;
The role of the BMS Improvement Project Coordinator is to coordinate this improvement programme over the forecast 18-24 month period.
The role provides an excellent development opportunity for an ambitious member of staff to work a material business transformation project under the mentorship of an experienced project manager. In the role, the candidate will also gain Head Office experience and get exposure to a broad range of business disciplines and managers from across the company. At conclusion of the project, there may be an opportunity to take on a long term coordinator role as the owner and focal point for the continued management of the company's BMS.
Key Accountabilities and Responsibilities
Help each corporate function develop a suitable prioritised and resourced implementation plan to simplify their management system and coach them through the implementation of their plans through the project.
Help document owners to author, simplify, amalgamate or eliminate BMS documents, editing documents themselves where necessary.
Help each Business Unit (BU) to define an end-state simplified local management system that aligns with the simplified corporate management system; support each BU through implementation, facilitating the interfacing with the corporate functions and between the BUs as appropriate.
Assist functions to upgrade, standardise or embed certain key company processes in need of improvement.
Develop a Company wide deviation process to control future deviation from group standards and procedures.
Identify and seek to resolve critical path project delivery issues, such as issues related to prioritisation, interfacing and resourcing.
Identify and help implement further opportunities for BMS simplification.
Oversee BMS document control activity to ensure improvements to BMS documentation or metadata are promptly and robustly implemented.
Work with the Enterprise Architecture and Information Services functions to enhance the underlying BMS IT infrastructure to ensure it supports a simplified BMS and promotes adoption.
Design and run an awareness/training programme to drive the adoption and ownership of the improved BMS across the whole company, including the integration of the BMS into new staff induction. This will take place with different cultures in multiple locations.
Assist the design and implementation of suitable measures to ensure the BMS improvements made during the project endure after project completion.
Prepare project reports for senior stakeholders.
Coaching managers from across a range of cultures, some of whom may have long established ways of working, competing business priorities or limited resources.
Striving to achieve a suitably consistent and robust approach across multiple functions and business areas.
Communication and liaison with multiple managers on multiple tasks on a timely basis.
Management Relationships (include direct / indirect reports, external parties)
Reporting to: BMS Improvement Project Manager who in turn will report to the Group Audit & Risk Manager.
Indirect (internal employees / external parties):
Corporate and BU functional managers and leaders from across Operations, Development, HSE, Wells, HR, Finance, IT, Exploration and other disciplines.
Familiar with the technical and operational aspects of the oil and gas business.
Understand the role of management systems (and the underlying policies, standards and procedures) and how to make them effective.
Skilled at technical authoring, critically reviewing or rolling out BMS documents that are effective and keen to coach others to do the same.
Some experience in conducting business change or transformation projects.
Familiar with the Document Control process or willing to learn.
Able to build strong working relationships with a diverse range of people.
Proactive, well organised with capacity to handle detail.
Alignment between the role and career development aspirations (see below).
Open to a corporate BMS role on project completion.
Additional Role Requirements
Staff role preference. A secondment for a set period of time may be considered especially as a development position.
London-based with travel to BU locations as needed