Director, Grant-Funded Academic Projects and Initiatives
Posted on Nov 5, 2020 by California State University
Reporting to the Associate Provost for Academic Resources and Planning, the Director of Grant-Funded Academic Projects and Initiatives is responsible for implementing large-scale, grant-funded academic projects that require coordination and effort across the division, the university, and regional partners. The director is also responsible for development and planning of potential projects and initiatives related to the grants and how they can be scaled in the region. The director works closely with academic leadership and project-specific stakeholders to ensure they plan, execute, measure, and assess their respective parts of any initiative. In doing so, the director ensures lines of communication are always open with any comments, questions, or concerns by stakeholders being heard and conveyed to project sponsors or leadership.
This is up to a 3 year temporary appointment contingent upon grant funding.
PROJECT LEADERSHIP, DIRECTION AND IMPLEMENTATION
* Define, document, update, track, and report on ownership of objectives and performance indicators for the implementation of academic projects and initiatives using standard practices and tools (eg project maps, Gantt charts, etc.) and new methods or tools that demonstrate creative problem solving and/or application of skill (eg predictive analytics) as developed in the reporting protocols for the grants.
* Develop, update, assess, and report on project action plans necessary at various levels of scope and responsibility (ie individual, office, college, etc.).
* Facilitate discussions of roles, responsibilities, performance, and outcomes of offices and entities with responsibility to act on action plans for implementation.
* Facilitate capturing of requirements for components of a project and update on a regular basis. Document, track, and update progress toward fulfilling project requirements as aligned with objectives and performance indicators.
* Develop contingency plans for project interruption or failure at various levels of scope and responsibility.
Identify and implement project management techniques that may have the greatest chance for lasting impact based on an assessment of scope, ability, and culture of the responsible parties.
* Foster a culture of accountability and transparency across all responsible areas.
* Liaise with the Director of Institutional Effectiveness and Research on matters of project assessment and intersections with documenting and reporting on overall institutional effectiveness and accountability.
* Liaise with the Director of Fiscal and Administrative Resources on matters of project resource usage and intersections with documenting and reporting on overall institutional resource use.
* Liaise with other key management and leadership on matters that intersect with their major operational functions and project requirements. Example positions include, but are not limited to:
* Associate Deans
* Director, Student Center for Academic Achievement
* Director, Academic Advising & Career Education
* Director, Grants Administration
* Chief Technology Officer
* Director, University Budget Office
* University Controller
* Director, Audits and Compliance
* Facilitate and lead discussions with leadership, faculty, and other stakeholders to identify and gauge new grant opportunities and initiatives as well as projects that might benefit from further investigation and development.
* Research and report on potential problems or issues that may produce impediments or challenges to project implementation.
* Develop budgets, project timelines, and other planning documents required for project proposals.
* Other duties as assigned
* Ability to strategize and devise tactics that take into account foresight of potential outcomes.
* Ability to learn and utilize all necessary software, hardware, tools, applications, etc. required of position.
* Ability to perform analysis of fiscal impact on a broad and focused level.
* Ability to utilize appropriate methods of analysis and research.
* Ability to train others on new skills and procedures and provide lead work directions.
* Strong internal initiative with the ability to independently complete, review and report on work tasks, and the capacity for self-direction and self-correction.
* Ability to manage multiple and conflicting deadlines and priorities.Advanced/expert proficiency with Excel.
* Bachelors degree in a related field.
* Demonstrated expertise in, and advanced knowledge of, principles, problems and methods of public and business administration and operation and fiscal management.
PREFERRED SKILLS AND KNOWLEDGE:
* Masters degree (MBA or MPA).