Foundation Executive Director
Posted on Nov 5, 2020 by California State University
Lead the daily CMAF administration and operation
Work closely with the CMAF Controller to ensure timely preparation and filing of all tax and other not-for-profit federal and state filing requirements
Monthly monitoring of financial statements with the CMAF Controller and monthly reviews of investment reports and strategies with CMAF outside investment counsel
Weekly review of all current and outstanding accounts payable and receivables
Annual preparation of the CMAF and Marine Development operating budgets
Oversees the work of the Director of Advancement Services
Recommend CMAF policies and procedures as needed to support CMAF governance and administration
Work collaboratively with volunteers and senior administrators to identify and recruit potential board and committee volunteers.
Collaborate with campus faculty, administration, and student leaders to promote the Foundation and celebrate impactful gifts.
Serve as an advocate for the Leading the Way campaign for internal and external stakeholders
Oversight and administration of Marine Development Program (MDC)
Staff the CMAF Marine Development Committee to ensure vessel donation program is in full compliance with CSU, state, and federal regulations.
Oversee daily management of the MDC program working with volunteers, staff and contracted parties to ensure the timely administration of the program.
Ability to respond quickly to short-fused vessel donation and charter opportunities.
Approve and execute all vessel charter agreements.
Engage outside legal counsel and the Chancellor's Office when needed to provide expertise on complex vessel donations and charter agreement enforcement.
CMAF Board and Committee Meetings
Direct and support CMAF Board and Committee meetings working with the Board and Committee Chairs.
Work with the CMAF staff board secretary to ensure the timely preparation of agendas and support materials, posting of all meetings on the CMAF Web page, and timely completion of meeting minutes.
Approve and accept gifts up to $250,000 on behalf of the Foundation in accordance with University and CSU policies.
Oversight of the gift receipting and donor acknowledgment process.
Convene the University Gift Acceptance Committee as needed
Work collaboratively with the Cal Maritime Corporation in managing the usage of the CMAF owned Anchor Center. This includes tenant usage and future development plans for the highest and best usage of the property.
Work collaboratively with the Athletic Department on maintenance and upkeep of CMAF vessels being used to support the athletic program.
Bachelor's degree from an accredited academic institution
Minimum of 3 years related management experience in an educational institution or other not-for-profit organization.
Minimum of 2 years related experience in working with board level volunteers in an academic or not-for-profit organization.
Superior written and oral communication skills including the ability to facilitate meetings, open discussions, and to make presentations. Ability to write executive level correspondence and reports.
Demonstrated attention to detail and meticulous organization skills with proven ability to manage competing priorities and deadlines.
Ability to read financial statements and supervise the maintenance of all financial records.
Proficiency in Microsoft Office including Word, Outlook, PowerPoint and Excel.
Self-motivation and discipline to regularly set and achieve goals
Ability work effectively in a team: cooperative working relations with colleagues, staff, faculty, cadets, and volunteers.
Master's degree from an accredited academic institution in management, or not-for-profit administration
Knowledge of strategic relationship building and engagement techniques.
Familiarity with the concept and purposes of philanthropic foundations and their relationship to their constituencies.
Experience with Raiser's Edge fundraising software or other CRM software.