Program Manager Center For Rehabilitation Sciences Research
Posted on Apr 5, 2021 by Henry M. Jackson Foundation
Join the HJF Team!
HJF is seeking a Program Manager III to support the Center for Rehabilitation Sciences Research (CRSR) within the Department of Rehabilitative Medicine located at the Uniformed Services University (USU) in Bethesda, MD. HJF provides scientific, technical and programmatic support services to CRSR. US citizenship is required.
He/she will provide administrative, operations and project oversight to maximize the effective use of project resources and strengthen the program under the direction of the CRSR Director. He/she will manage a Traumatic Brain Injury (TBI) research portfolio which includes a national multi-site consortium to examine the natural history and acute, intermediate, and long-term outcomes of concussion. This large-scale project will include internal/external stakeholders from the military and collegiate level who conduct advanced studies that integrate biomechanical, clinical, neuroimaging, neurobiological and genetic markers of injury to advance our understanding of neurobiology of concussion. The Program Manager is responsible for operations assigned research projects and investigating the feasibility of applying scientific principles and concepts. He/she will also provide program administrative oversight in order to maximize the effective use of project resources across a portfolio of research projects. Specific areas include budget and accounting, personnel management, regulatory affairs, contracts/awards, and purchasing.
Develops and manages program plans from inception to deployment, applying project management methodology and enforcing best practice standards. Oversees all stages of award and project establishment, including the preparation of budgets and other award documents for the following: grant proposal preparation/submission, pre-award processing, post-award processing, award monitoring/contract actions, closure. Analyzes costs and pricing data submitted by the contract centers to verify and substantiate direct and indirect costs. Monitors grant awards for compliance with regulations and adherence to timelines. Ensures compliance with all contract requirements, schedules, and provisions. Maintains archive of documents required to support pre/post award management. (20%)
Supervises the work of program staff, to include junior program managers, program coordinators, and other research, clinical and administrative staff. Assigns and reviews work, provides guidance/mentorship, and conducts performance evaluations. (20%)
Initiates and monitors program actions including project schedules, budgets/forecasts, purchasing, development and implementation of project SOPs/protocols and hiring activities. Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests. Authorizes payment of invoices. (20%)
Interacts with project stakeholders by facilitating information flow as a liaison between research staff, Principal Investigators, project sponsors, research administrators and HJF/USU Program Operations in the administration of agreements and contracts/research compliance. Develops and maintains standard operating procedures, maintains and disseminates policies and obtains feedback for continual process improvement. (15%)
Oversees and manages collection, maintenance, analysis, and evaluation of data used in grant submissions, presentations, and publications in collaboration with the CRSR data team. Works closely with Center PIs/collaborators to prepare presentations for conferences/stakeholders and manuscripts for publication. (15%)
Contributes to strategic planning. Works with project stakeholders to ensure detailed business and technical requirements are defined and closely tracked to ensure the success of the program. Provides policy guidance and implements procedures and protocols to enhance efficiency and effectiveness of program. Provides advice on manpower utilization, workflow, and operational procedures to increase efficiency, productivity, and make overall improvements in the program. (10%)
May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
Required Knowledge, Skills and Abilities: The ideal candidate will be highly motivated and proactive, with the ability to manage multiple complex projects simultaneously. He/she will have direct project/program management experience, preferably in DoD research, to include development/monitoring of budgets and budget forecasting, advanced training in clinical research methods/administration, and grant/proposal development experience. He/she will use sound judgment in anticipating programmatic/project needs, solving problems, and proposing solutions/process improvements. The ideal candidate has excellent communication and interpersonal skills and a desire to lead/support the growth of staff and the goals of leadership. He/she has knowledge of the DoD project life cycle, project management principles, customer/client relationship skills, and personnel management experience, as well as an ability to work independently and cooperatively as part of a team environment. Extensive clinical research experience and understanding of trauma and rehabilitation science is required. Expertise using Excel and other programs to build budgets and databases is also required.
Minimum Education: Bachelor's degree is required. Master's degree in biological sciences, kinesiology or related field is preferred.
Minimum Experience/Training Requirements: 9-10 years of relevant work experience is required.
Required Licenses, Certification or Registration: PMP preferred.
Background/Security: U.S. citizenship required; eligible to obtain and maintain a Tier III Investigation/Secret Clearance.
Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Bachelors or better.
Masters or better.
9-10 years: 9-10 years of relevant work experience is required.