Director of Board Relations & Governance
Posted on Apr 5, 2021 by IDEA Public Schools
Role Mission: The Director of Board Relations & Governance is responsible for managing board compliance, execution, and synergy between new state boards and IDEA Public Schools. This individual will be the expert on individual state open-meetings requirements, board training requirements, and other compliance measures to ensure that boards are within all measures of success, while also ensuring seamless and effective meeting preparation and execution between Headquarters National and Regional teams and Board Chairs. This individual will also manage individual state authorizer requirements for compliance and expansion to ensure successful applications. The Director of Board Relations & Governance will partner closely with legal counsel, Business Office, and others to ensure policy creation and adoption, procedural execution, and effective operating mechanisms.
Manage relationship with Board Counsel, IPS Counsel, Board and IDEA Public Schools to ensure appropriate and well-delivered materials, aligned with expectations and timelines of all parties.
Create operating mechanisms between legal and internal teams, as appropriate.
Maintain strong internal systems for organizing deliverables, timelines, and submissions.
Develop deep understanding of financing, compliance, and authorizing needs.
Maintain board calendar for annual requirements.
Develop strong communication mechanisms internally and with board members to ensure all individuals have the information they need.
Partner with IDEA Public Schools representatives to ensure information is free-flowing and receive access to key content and meetings.
IDEA state meets deadlines and requirements for submission of all charter/authorizer submissions
Partner with schools team, business office, and other teams, as appropriate on necessary collateral for documentation
Support Executive Director in building relationship with authorizer/compliance functions
Identify and manage key internal relationships for executing on needs
Maintain and package files
Ensures, in partnership with legal and national teams, that IDEA state has adopted and executes all required local policies and procedures
100% of Regular and Special Board Meetings for new states have Quorum and Board Members have materials accessible 72 hours in advance for regular meetings.
Clear annual calendar of required board actions and operating mechanisms for collecting and reviewing appropriate materials.
Facilitate management team in executing on strong board meetings that lead to efficiency, clarity, and investment by Board of Directors in participation.
Manage Board of Directors Calendar and coordinate all committee calendars, postings.
Assemble and manage board book distribution
Engage in all external postings necessary with appropriate internal and external stakeholders, including any video attainment and posting, agenda and minute postings
Take minutes at all Board Meetings
Maintain Docusign account and be responsible for hand or digital signatures and follow up from all meetings
Maintain the internal soft and hard copies of all Board Materials
Maintain the corporate binder including governance documents (bylaws, articles/certificate) and charter/authorizer amendments
Ensure documentation on file, so that any and all requests from any internal and external parties, can be appropriately responded to within 48 hours
100% of Board Members Meet Annual Training Requirements; 100% of Required and Recommended Policies are Ratified
Understand annual state board training requirements
Maintain board training tracker
File all board training trackers
Research, evaluate and recommend board trainings for consideration
Facilitate board training, as appropriate, in partnership with legal counsel or identify appropriate internal/external parties to meet training requirements
100% of Board Committee Meetings, Workshops, and Meetings are appropriately posted, minutes maintained
Attend Board Committee meetings, take minutes, file minutes
Ensure agendas are drafted and posted, pending review
Ensure any necessary documentation is signed and maintained from committee meetings and workshops
Set preparation expectations for committee staffers and manage to execution
Provide timely feedback
6Ensure state meets deadlines for open records requests
Receive local open records requests
Gather and package files from IDEA teams
Engage regional and national communications and advocacy teams for review and support
Engage legal counsel and board for guidance and approvals, as appropriate
90% Non-Texas Fiduciary Board Retention
Lead effective onboarding for board members with legal counsel and regional leadership, IDEA leadership
Collaborate and connect with IDEA leadership for collaboration with IDEA board
Ensure board satisfaction with committee structures, materials presentation, and communication
Clearly communicate expectations
Partner with Regional and National Advancement/Development Team member on retention and stewardship opportunities
We look for Team and Family who embody the following values and characteristics:
Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
Has demonstrated effective outcomes and results, and wants to be held accountable for them
Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
Works with urgency and purpose to drive student outcomes
Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.
Excellent written and oral communication
Ability to build trust and respect from staff and external stakeholders
Strong organizational and planning systems
Manage through influence
Education: Bachelor's degree required
Experience: 3 years of board or governance support and management
Knowledge and Skills:
Understanding of Open Meetings Act requirement and governance requirements
Strong communication, both verbally and through writing
Ability to read, understand, and interpret policy and legal language