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Associate Director, Communications and Project Management

Posted on Apr 6, 2021 by Gilead Sciences

San Mateo, CA 94404
Immediate Start
Annual Salary

Job Description
With the commitment and drive you bring to the Pharmaceutical Development & Manufacturing (PDM) workplace, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. You will see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through on-going development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining PDM at Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Specific Responsibilities for the Position:

The Communications and Project Management role within PDM will support the Head of PDM Project Management and the EVP of Pharmaceutical Development and Manufacturing. The successful candidate will have the skills and experience to integrate themselves into the organization quickly and build trust with the teams. The role will help the leaders make the most of their limited time, ensure information arrives at the right point in their decision-making process, and that follow-up happens. Principal duties will be focused on making time, information, and decision processes more effective. This individual will be extremely versatile and dedicated to efficient productivity, streamlining strategic initiatives, and communicating objectives between departments within PDM and Gilead.

Basic Qualifications

10+ years of relevant experience and a BA or BS or; 8+ years of relevant experience and a MS or MBA. Relevant experience consists of a Program or Portfolio Management role within the biotech/pharmaceutical industry with thorough understanding of the drug development process
Preferred Qualifications

The position will consist of the following main duties:

Manage key meetings for the leadership team, ensuring content is well prepared, time is effectively spent, and objectives are achieved; bring together multiple stakeholders and help drive decisions
Support the execution of strategic business initiatives from concept through completion under the guidance of senior leadership and departmental heads
Research, benchmark, and analyze information relevant to the business and current trends to bring recommendations to leadership for consideration
Facilitate the annual strategic planning for PDM; organize the leadership offsites; Manage and engage with leadership to innovate and refine strategies
Internal and external communications - serve as point person on handling inquiries and developing action plans to address them; support the preparation and dissemination of communications - draft critical emails, reports, visuals for presentations, and speaker notes for the Leadership
Plan & facilitate content for All Hands meetings
Serve as liaison between staff and senior leaders for project updates, proposals, and planning. Represent PDM on external working teams
Knowledge, Experience & Skills

CMC experience in small molecules, biologics, or antibody drug conjugates
Strong reporting skills, with a focus on interdepartmental communication
Experience with data analysis, data visualization, Tableau, Spotfire
Experience with budget management
Excellent organizational planning skills, time management, and record retention. Capable of setting priorities and managing high workload. Strong work ethic and demonstrated ability to deliver assignments on time, thorough follow-through and implementation skills
Strong and succinct communication skills both written and verbal including presentation slide preparation
Ability to interact with multiple layers of the organization with demonstrated success initiating change and influencing at all levels
Demonstrated ability to work independently with new, complex technologies and produce professional work products

Reference: 1152692033

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