Associate Athletic Director For Compliance
Posted on Apr 12, 2021 by San Jose State University
The Associate Athletics Director for Compliance is responsible for ensuring the Athletics Department staff, coaches, student-athletes and supporters are aware of and abide by the rules and regulations set forth by the University, the National Collegiate Athletic Association (NCAA) and other associated Conferences. This position also directly supervises the Compliance Staff Office and selected head coaches. In addition, this position is responsible for certifying over 500 student-athletes for practice and competition as directed by the NCAA and Conference Offices.
This is a position in the CSU - Management Personnel Plan (MPP), and serves at the pleasure of the President. This position will require adherence to University compliance training such as: Conflict of Interest and Ethics, AB 1825 Sexual Harassment Prevention, Information Security, and Injury and Illness Prevention Program. The person hired for this position may be required to complete an outside employment disclosure statement in accordance with Title V of the California Code of Regulations.
Implement and oversee all compliance policy and monitoring efforts including amateurism, personnel, recruiting, eligibility, financial aid, and playing and practice seasons.
Lead and coordinate investigation of known and/or alleged rules violations.
Keep the Director of Athletics and Deputy Director of Internal Operations/SWA informed of all alleged and known violations.
Provide written correspondence with the NCAA and affiliated conferences regarding rules violations and follow-up responses.
Develop and administer a comprehensive rules education program for staff, coaches, student-athletes and boosters.
Provide pertinent updates to athletics-related constituents when they become available.
Act as point person for Rules Education to ensure timely distribution of information within the department.
Provide bi-annual compliance-related training with the academic team.
Provide bi-annual compliance-related training with senior staff.
Oversee, track and distribute of initial and continuing athletic and academic eligibility status of all student-athletes (first-time freshmen, transfers, grad transfers, etc.).
Collaborate with Associate Director for Student-Athlete and Success Services (ADSASS), Academic Eligibility Coordinator (AEC), FAR, and academic team to verify certification processes that are checks and balances.
Act as an eligibility resource for the ADSASS, AEC, and academic team when complicated circumstances arise.
Oversee employees responsible for the Admissions and Financial Aid processes.
Serve as University liaison to the NCAA and associated Conferences including submission of required reports, interpretations and waivers.
Ensure appropriate NCAA and associate Conference Reports are completed and submitted in a timely manner.
Provide vision and leadership in the development and administration of an effective program to ensure institutional control.
Act as a member of the Athletic Director's leadership team
Lead and manage the Compliance team in decision-making and problem-solving situations.
Determine the duties to be performed and delegate work responsibilities to the appropriate staff.
Lead and mentor selected head coaches, and their respective staff members, in the direction and effective management of their programs (including fiscal, competitive, and development opportunities).
Knowledge, Skills & Abilities
Demonstrated positive attitude and team-orientated approach to work responsibilities.
Extensive and in-depth knowledge of the National Collegiate Athletic Association (NCAA) and NCAA Clearing House policies and processes. Specific knowledge to ensure incoming student-athletes, transfer student-athletes and auxiliary rosters are eligible to participate in intercollegiate athletics by meeting NCAA and Conference eligibility requirements.
Ability to conduct meetings, establish record keeping protocol and organize record keeping protocol.
Demonstrated effective management skills required to supervise selected men's and women's sport coaches and their respective coaching staffs, including assistance with required game management responsibilities for home events.
Ability to work effectively with donors and Booster Clubs to educate and direct involvement in fundraising activities.
Demonstrated knowledge of student development theories relevant to a metropolitan university and demonstrated sensitivity and understanding of the needs of SJSU's diverse student body.
Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with students, employees and external agencies.
Demonstrated ability to mediate conflicts and provide dispute resolution in a fair and objective manner.
Demonstrated ability to interpret technical procedures or regulations as well as CSU and university policies and procedures.
Demonstrated ability to establish positive working relationships with students, faculty, administrators, and staff.
Ability to communicate effectively NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics.
Demonstrated ability to perform accurately in a detail-oriented environment.
Strong organizational, written and oral skills required.
Three years of experience in NCAA Compliance